Data protection information
The Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG) takes the protection of your personal data very seriously. We process personal data collected during visits to our website, observing the currently valid provisions under data protection law as amended. We neither publish your data nor transmit them to third parties unauthorized. In the following section, we explain which data we record when you visit one of our websites, and exactly how they are utilized:
A. General information
1. Scope of data processing
We only ever collect and use personal data to the extent required in order to provide a functional website which presents as well as our content and services. The collection and utilization of our users' personal data is carried out regularly based on with the users' consent. An exception applies in instances where processing of the data is permitted by statutory provisions.
2. Legal basis of data processing
If we obtain the consent of the data subject to carry out personal data processing, the legal basis is Article 6, para. 1, lit. a EU General Data Protection Regulation (GDPR).
When it is necessary to process personal data in order to fulfil a contract whose contractual party the data subject is, the legal basis is Article 6, para. 1, lit. b GDPR. This also applies to processing operations required in order to implement pre-contractual measures.
If processing is required in order to safeguard a legitimate interest of the MPG or a third party and if the interests, fundamental rights and fundamental freedoms of the data subject override the first-mentioned interest, the legal basis for processing is Article 6, para. 1, lit. f GDPR.
3. Data deletion and storage duration
The personal data of the data subject is erased or blocked as soon as the purpose of storage no longer applies. Data can also be stored if this is required under European or national legislation in EU directives, laws or other provisions to which the MPG is subject. Data is also blocked or erased if the retention period prescribed by the above-mentioned legislation expires, unless the data is required to be stored for longer for the purpose of concluding or performing a contract.
4. Contact details of the individuals responsible
The controller as defined by the EU General Data Protection Regulation (GDPR) as well as other data protection laws and provisions under data protection legislation is:
Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG)
Hofgartenstrasse 8
D-80539 Munich
Telephone: +49 (89) 2108-0
Contact form: www.mpg.de/kontakt/anfragen
Internet: www.mpg.de
5. Data Protection Manager's contact details
The controller´s Data Protection Manager is
Heidi Schuster
Hofgartenstrasse 8
D-80539 Munich
Telephone: +49 (89) 2108-1554
datenschutz@mpg.de
B. Provision of the website and creation of log files
Every time our website is accessed, our servers and applications automatically log data and information from the accessing computer system.
The following data are gathered temporarily:
• Your IP address
• Date and time of your access to the website
• Address of the page visited
• Address of the previously visited website (referrer)
• Name and version of your browser/operating system (if transmitted)
These data are stored in our systems' log files. These data are not stored together with other personal data relating to the user.
The legal basis for the temporary saving of data and logfiles is Article 6, para. 1, lit. f GDPR. Data is saved in log files in order to ensure the functional capability of the websites. In addition, the data serves to optimize the websites, eliminate faults and ensure the security of our IT system. These purposes also constitute our legitimate interest in data processing according to Article 6, para. 1, lit. f GDPR.
The data is deleted as soon as it is no longer required in order to fulfil the purpose of its collection. In the case of the collection of the data for the purpose of providing the website, this applies when the session in question is finished. In the case of saving data in logfiles, this applies after a maximum of seven days.
Data collection for the purpose of providing the website and the saving of data in log files are absolutely necessary in order to operate the website. It is therefore not possible for the user to object.
C. Use of cookies
Our website uses cookies. Cookies are text files which are saved in or by the internet browser in the user's computer system. If a user accesses a website, a cookie can be saved on the user's operating system. This cookie contains a characteristic string of characters, which enables definitive identification of the browser the next time the website is accessed.
We use cookies in order to make our website more user-friendly. It is a technical requirement of certain elements of our website that the accessing browser can also be identified after a page change.
The legal basis for the processing of personal data by means of cookies is Article 6, para. 1, lit. f GDPR and § 25 para. 2 no. 2 TTDSG. Some of the functions of our website cannot be offered without the use of cookies. For these to work, the browser absolutely has to be recognized after a page change.
We require cookies for the following applications:
• Login
The user data collected by technically required cookies is not used to create user profiles.
Cookies are saved on the user's computer and transmitted by the latter to our website. For this reason, you as the user also have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or limit the transmission of cookies. Cookies, which have already been saved can be deleted at any time. This can also happen on an automated basis. If cookies our deactivated for our website, the full range of functions of the website may not be entirely available for use.
D. Registration and submission
The events.tax.mpg.de website offers a registration option for visitors who wish to apply for an event or to participate in an event. In this process, data are recorded that are necessary for the event management. These are email address, given and family name. Further data, like address and affiliation, are optional. All given data can be edited in the profile section. Additional data are recorded during the submission process for an event. These are title, content (description), authors, comments and attachments (uploaded files).
The submission will be evaluated by the event team and either approved or rejected. The submitted data will be deleted after a maximum period of 6 months. Excluded from this regulation are the profile data, as these can be used for further submissions.
The legal basis for the data processing is, if the user has given his or her consent, Article 6(1)(a) of the GDPR.
E. Data transmission
Your personal data will only be transmitted to public institutions and authorities if legally required or for the purpose of criminal prosecution due to attacks on our network infrastructure. The data is not shared with third parties for any other purposes.
F. Rights of individuals affected
As a data subject whose personal data is collected in connection with the above-mentioned services, you have the following fundamental rights unless legal exceptions apply in individual cases:
• Access (Article 15 GDPR)
• Rectification (Article 16 GDPR)
• Erasure (Article 17, para. 1 GDPR)
• Restriction of processing (Article 18 GDPR)
• Data portability (Article 20 GDPR)
• Objection to processing (Article 21 GDPR)
• Withdrawal of consent (Article 7, para. 3 GDPR)
• Rights to lodge a complaint with a supervisory authority (Article 77 GDPR). For the MPG, this is BayLDA (Bavarian Data Protection Authority), Postbox 1349, 91504 Ansbach.
